Automated Settlement Email Dispatch
Development of an automated system for time-critical dispatch of settlement emails in the fintech sector.
- C#
- .NET
- SMTP
- MS SQL
- Azure
The Challenge
In the financial sector, timely and reliable communication of settlement information is business-critical. The existing manual process was error-prone, time-consuming, and did not scale with the growing transaction volume. Delays or errors in settlement notifications could lead to liquidity problems for partners and regulatory violations.
The Solution
Development of a fully automated email dispatch system seamlessly integrated into the existing fintech infrastructure.
Technical Implementation
- Scheduler Service: A robust Windows service that aggregates and processes settlement data from the database on a timed basis.
- Template Engine: Dynamic email generation with personalized content, attachments (PDF statements), and multi-language support.
- Retry Mechanism: Intelligent error handling with exponential backoff for SMTP errors to bridge temporary network issues.
- Audit Trail: Complete logging of every sent email for compliance requirements.
Key Features
- Batch Processing: Efficient processing of thousands of settlement notifications in defined time windows.
- Configurable Schedules: Flexible scheduling options for different settlement cycles (daily, weekly, monthly).
- Monitoring Dashboard: Real-time overview of dispatch status, error rates, and throughput metrics.
The Result
Manual effort was reduced by 95%. The system reliably sends thousands of settlement emails per day with a delivery rate of over 99.9%. Automation eliminated human errors and ensured timely delivery.